Assistant Property Manager

Location: Redwood City, CA 94063

Employment Type: Full-Time - Direct Hire Opportunity

Compensation: $37.21–$44.28 per hour, depending on experience and qualifications

About the Opportunity

We are seeking a detail-oriented and organized Assistant Property Manager to support the daily operations of a commercial real estate portfolio in Redwood City, California.

Working closely with the Property Manager and Asset Management team, you will assist with property operations, financial reporting, budgeting, tenant relations, vendor management, and administrative functions. The ideal candidate has commercial real estate experience, strong accounting skills, and the ability to manage multiple priorities while delivering excellent service to tenants and vendors.

Key Responsibilities

Property Operations & Administration

• Assist with daily property management operations and maintain accurate tenant, vendor, and property records.
• Coordinate meetings, maintain property calendars, prepare meeting minutes, and track outstanding items.
• Support property inspections, maintenance activities, work orders, and preventative maintenance schedules.
• Assist with purchase orders, vendor contracts, service bids, and property improvement projects.
• Maintain property documentation using systems such as SharePoint and Yardi.

Accounting & Financial Reporting

• Review and process vendor invoices, assign appropriate general ledger codes, and monitor expenses against budgets.
• Track purchase orders, resolve billing discrepancies, and follow up on outstanding invoices.
• Monitor tenant accounts receivable and follow up on outstanding balances.
• Assist with rent rolls, tenant billings, utility allocations, and common area maintenance (CAM) reconciliations.
• Support monthly financial reporting, accruals, budget preparation, forecasting, and variance analysis.
• Review tenant billing schedules and assist with month-end and year-end reporting.

Tenant Relations

• Respond to tenant inquiries and coordinate the resolution of property-related concerns.
• Coordinate tenant move-ins, move-outs, building notices, events, and emergency communications.
• Monitor tenant service requests and work orders, providing updates and ensuring timely follow-up.
• Assist with tenant lease compliance, tenant manuals, and building procedures.

Vendor & Building Management

• Coordinate with engineering, security, janitorial, landscaping, parking, and other service providers.
• Monitor vendor contracts, service quality, and compliance with property standards.
• Participate in property inspections and follow up on outstanding maintenance items.
• Obtain vendor bids, track project progress, and verify completed work.
• Maintain certificates of insurance and other compliance documentation.

Leasing Support

• Assist with leasing documentation and maintain accurate property records.
• Coordinate property tours with brokers and existing tenants.
• Support inspections of vacant suites and other leasing-related activities.

Qualifications

• Minimum of 3 years of commercial real estate experience.
• 3–5 years of experience in a professional office environment.
• Strong knowledge of accounting, financial reporting, and budget management.
• Proficiency in Microsoft Office, particularly Excel and Word.
• Experience with Yardi and commercial property management software preferred.
• Excellent written and verbal communication skills.
• Strong organizational skills, attention to detail, and time management.
• Professional demeanor and excellent email and telephone etiquette.
• Ability to work collaboratively with tenants, vendors, and internal teams while managing competi

BG Staffing is an Equal Opportunity Employer. We are committed to providing equal opportunities for employment to all qualified people, regardless of race, color, national origin, religion, sex, age, disability status, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law. BG Staffing uses artificial intelligence (AI) and other automated decision-support tools to assist in the recruiting and hiring process. See https://www.bgsf.com/ai-notice for more details.