Assistant Property Manager

Location: San Francisco, CA 94105

Pay Rate: $34.62 - $41.12/hr

Industry: Commercial Real Estate / Property Management

About the Opportunity

We are seeking a detail-oriented and highly organized Assistant Property Manager to support the day-to-day operations of a premier Class A commercial office property in San Francisco. This individual will work closely with the Property Manager, Senior Property Manager, and Property & Asset Management team to oversee administrative functions, financial reporting, tenant relations, vendor management, and building operations.

The ideal candidate has a strong background in commercial real estate property management, excellent communication skills, and experience with financial reporting, budgeting, and property management software.

Key Responsibilities

Property Operations & Administration

• Support daily property management operations and maintain organized tenant, vendor, and property records.
• Coordinate meetings, prepare agendas and meeting minutes, and track outstanding action items.
• Maintain property calendars, contact lists, reports, and compliance documentation.
• Assist with tenant move-ins, move-outs, building inspections, and property improvement projects.
• Coordinate with engineering, construction, leasing, and other internal teams to support building operations.

Accounting & Financial Reporting

• Review and process vendor invoices, assign appropriate general ledger codes, and verify expenses against budgets.
• Prepare purchase orders and follow up on outstanding invoices and billing discrepancies.
• Monitor tenant accounts receivable, review aging reports, and follow up on outstanding balances.
• Assist with rent schedules, tenant billings, utility allocations, and common area maintenance (CAM) reconciliations.
• Support monthly financial reporting, accruals, budget preparation, forecasting, and variance analysis.
• Maintain rent rolls, tenant schedules, and other property financial reports.
•  Review and process invoices in Yardi PayScan daily, assign them to the appropriate GL and ensure the invoices are in line with the budget.

Tenant & Vendor Relations

• Serve as a point of contact for tenant requests, concerns, and general property inquiries.
• Coordinate tenant communications, building notices, events, and emergency procedures.
• Monitor vendor performance, service contracts, and scheduled maintenance activities.
• Obtain vendor bids, track purchase orders, and ensure work is completed according to property standards.
• Coordinate with engineering, security, janitorial, parking, and other building service teams to ensure timely responses to tenant needs.

Compliance & Building Management

• Track tenant and vendor certificates of insurance and maintain compliance records.
• Assist with property inspections, safety procedures, permit compliance, and incident reporting.
• Monitor work orders and follow up with vendors and engineering to ensure timely completion.
• Assist with leasing activities, property tours, vacant suite inspections, and related documentation.

Qualifications

• Minimum of 3 years of commercial real estate property management experience.
• At least 3–5 years of experience working in a professional office environment.
• Strong knowledge of accounting, financial reporting, budgeting, and expense tracking.
• Proficiency in Microsoft Office, particularly Excel and Word.
• Experience with property management software such as Yardi is highly desirable.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to prioritize multiple tasks, meet deadlines, and work collaboratively across departments.
• Professional demeanor with excellent email, telephone, and interpersonal skills.

What We Offer

• Competitive hourly compensation based on experience and qualifications.
• Eligibility for an annual discretionary bonus.
• The opportunity to work with an established commercial real estate team in a professional Class A office environment.
• Opportunities for professional growth and development.

Compensation: The anticipated pay range is $34.62–$41.12 per hour, depending on experience, qualifications, and other relevant factors.

If you have commercial real estate property management experience and enjoy balancing financial responsibilities, building operations, and tenant relationships, we encourage you to apply!

BG Staffing is an Equal Opportunity Employer. We are committed to providing equal opportunities for employment to all qualified people, regardless of race, color, national origin, religion, sex, age, disability status, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law. BG Staffing uses artificial intelligence (AI) and other automated decision-support tools to assist in the recruiting and hiring process. See https://www.bgsf.com/ai-notice for more details.