Assistant Property Manager

Location: Menlo Park, CA 94025

Employment Type: Full-Time

Compensation: $77,400–$92,100 annually, depending on experience and qualifications

About the Opportunity

We are seeking a highly organized and detail-oriented Assistant Property Manager to support the daily operations of a premier commercial office portfolio in Menlo Park, CA.

In this role, you will work closely with the Senior Property Manager and Asset Management team to oversee property operations, financial reporting, budgeting, tenant relations, vendor management, and administrative functions. The ideal candidate has a strong background in commercial real estate, excellent accounting skills, and the ability to manage multiple priorities in a professional, fast-paced environment.

Key Responsibilities

Property Operations & Administration

• Assist with the daily management and operations of commercial office properties.
• Maintain organized tenant, vendor, and property records, including documentation in SharePoint and Yardi.
• Coordinate property inspections, building maintenance, work orders, and preventative maintenance schedules.
• Assist with property improvement projects, vendor bids, purchase orders, and service contracts.
• Prepare meeting minutes, maintain property calendars, and track outstanding operational items.

Accounting & Financial Reporting

• Review and process vendor invoices, assign appropriate general ledger codes, and verify expenses against budgets.
• Monitor tenant accounts receivable, follow up on outstanding balances, and investigate billing discrepancies.
• Assist with rent rolls, tenant billings, utility allocations, and common area maintenance (CAM) reconciliations.
• Support monthly financial reporting, accruals, budget preparation, forecasting, and variance analysis.
• Track property expenses, purchase orders, and vendor payments to support accurate financial reporting.

Tenant Relations

• Serve as a point of contact for tenant inquiries, service requests, and property-related concerns.
• Coordinate tenant move-ins, move-outs, building notices, events, and emergency communications.
• Monitor work orders and communicate updates to tenants to ensure timely resolution.
• Assist with tenant lease compliance, tenant manuals, and building procedures.

Vendor & Building Management

• Coordinate with engineering, security, janitorial, landscaping, parking, and other service providers.
• Monitor vendor contracts, service quality, and compliance with building standards.
• Conduct property inspections and follow up on outstanding maintenance items.
• Track work orders and coordinate with vendors to ensure services are completed on schedule.
• Maintain certificates of insurance and other property compliance documentation.

Leasing & Team Support

• Assist with leasing documentation, broker tours, and inspections of vacant suites.
• Coordinate property activities with leasing, engineering, construction, and asset management teams.
• Provide administrative support to the Senior Property Manager and assist with special projects as needed.

Qualifications

• Minimum of 3 years of commercial real estate property management experience.
• 3–5 years of experience in a professional office environment.
• Strong knowledge of accounting, financial reporting, budgeting, and expense management.
• Proficiency in Microsoft Office, particularly Excel and Word.
• Experience with Yardi and property management software preferred.
• Excellent written and verbal communication skills.
• Strong organizational skills, attention to detail, and time management abilities.
• Ability to manage competing priorities and work collaboratively with internal teams, tenants, and vendors.
• Professional demeanor and strong customer service skills.

Compensation & Benefits

• Hourly pay range: $37.2115–$44.2788
• Equivalent annual salary: approximately $77,400–$92,100, based on 40 hours per week and 52 weeks per year.
• Annual discretionary bonus eligibility.

Interested in Applying?

If you have commercial real estate property management experience and enjoy working with financial reporting, building operations, vendors, and tenant relationships, we encourage you to apply!

Join a professional property management team where your organizational, financial, and customer service skills can make a meaningful impact.

BG Staffing is an Equal Opportunity Employer. We are committed to providing equal opportunities for employment to all qualified people, regardless of race, color, national origin, religion, sex, age, disability status, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law. BG Staffing uses artificial intelligence (AI) and other automated decision-support tools to assist in the recruiting and hiring process. See https://www.bgsf.com/ai-notice for more details.