Commercial Assistant Property Manager

Pay Range: $26.00-$30.00 an hour

Location: Austin, TX 78746

Duration: Mid-April through September (Temporary/Seasonal)

Position Summary

The Commercial Assistant Property Manager supports the Property Manager in overseeing Class A office buildings. This role focuses on building operations, tenant and vendor relations, maintenance coordination, project management, and financial processes including invoicing, accounts receivable/payable, and budget reporting.

Key Responsibilities

Tenant Relations & Building Operations

• Respond to tenant service requests and complaints by creating and managing work orders in the property management system
• Coordinate tenant move-ins and move-outs, including notices and logistics
• Communicate regularly with tenants and vendors to ensure high-quality service
• Conduct property inspections with Building Technicians and address maintenance issues
• Enforce building policies, including parking and common area usage
• Monitor tenant insurance compliance per lease requirements
• Assist with capital improvements, renovations, and tenant build-outs
• Coordinate vendor work for tenant improvements and special projects
• Support maintenance team scheduling and task prioritization
• Prepare and send accounts receivable and delinquency notices

Vendor Management

• Manage day-to-day relationships with service vendors (janitorial, security, landscaping, elevators, etc.)
• Review security reports and follow up on incidents
• Verify vendor invoices for accuracy and contract compliance
• Code and submit invoices for approval and payment processing
• Ensure all vendor documentation and insurance certificates are current
• Maintain accurate and timely invoice processing with minimal errors

Financial & Administrative Support

• Review monthly accounts receivable and assist with collections
• Support budget preparation and monitor expenses against approved budgets
• Assist in preparing financial reports, including variance reports
• Ensure timely completion of reporting requirements (monthly/quarterly)

Qualifications

• 2–5 years of administrative or support experience required
• 1–3 years of property management or real estate experience preferred
• High school diploma required; college coursework or degree preferred
• CPM or RPA coursework a plus

Skills & Competencies

• Strong organizational skills and attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Professional communication and confidentiality
• Working knowledge of Microsoft Office (Word, Excel, PowerPoint)
• Experience with Yardi Voyager, Angus Work Order System, and insurance compliance tools (e.g., myCOI) preferred
• Basic accounting knowledge
• Ability to be on-site regularly to inspect properties and coordinate operations

BGSF is an Equal Opportunity Employer. We are committed to providing equal opportunities for employment to all qualified people, regardless of race, color, national origin, religion, sex, age, disability status, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law.