COMMERCIAL ASSISTANT PROPERTY MANAGER
Location: Irving / Las Colinas
Pay: $70,000 - $75,000
(Must have AP/AR MRI accounting software data entry experience in commercial real estate, NO EXCEPTIONS)
SKILLS:
• Extensive accounts payable/accounts receivable/commercial management MRI accounting software data entry and exceptional knowledge of accounting procedures.
• Strong understanding of tenant leases and vendor contracts.
• Experience in commercial property management and office management procedures
• Outstanding verbal and written and people skills.
• Excellent organizational skills
• Excellent attention to detail
• Proven experience as an office administrator
• Exceptional knowledge of Microsoft Office Word and Excel – Outlook Email and Calendar, Internet plus Adobe
• Ability to solve problems and make quick decisions.
• Can work with little training and supervision.
RESPONSIBILITIES:
• Answer phone with a smile and communicate with tenants plus maintain tenant contact list.
• Maintain work orders/service calls and access control list then distribute to appropriate management team members.
• Maintain training room reservations.
• Lease administrative duties such as preparing lease summaries, commencement letters, security deposits, rent roll updates, process move-in and move out plus prepare for prospective tenant tours.
• Update and maintain tenant handbook and emergency procedures then distribute to tenants and other team members.
• Accurately review, code, prepare allocation shares and enter invoices into MRI, confirm accuracy of session edits, ensure check copies match invoice then file.
• Log onto bank positive pay to approve check exceptions daily.
• Maintain current W-9 for all vendors and process 1099's at year-end.
• Prepare monthly tenant billbacks and prepare tenant billing. Accurately enter billing into MRI. Send billing invoices/statements to tenants.
• Enter accurate prepaid rent and other tenant credits into MRI.
• Review aged delinquency report and contact tenants for any outstanding payments due.
• Reconcile vendor statements, research, and correct discrepancies.
• Contact vendors with special requests, respond to all vendor inquiries plus bid out and prepare vendor contracts plus update vendor contact list no less than quarterly.
• Perform routine property inspections including janitorial, landscape, plus maintenance and liability concerns.
• Organize tenant events and property holiday decorations.
• Provide excellent customer service with a cheerful outlook and smile.
• Prepare correspondence on various matters of property management.
• Maintain and ensure accuracy of certificate of insurance for tenants, vendors, and properties.
• Maintain files and documentation (hard and soft copies) thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Organize and order office supplies for management office.
• Maintain front office, kitchen, conference room, work room and storage in an organized and clean appearance including stocking refrigerator with water and copier with paper.
• Assist with monthly excel financial reports.
• Assist with tenant reconciliations and operation budget.
• Create or assist with other projects as needed.
REQUIREMENTS:
• High school diploma (bachelor’s degree preferred) with no less than 3 years of accounts payable/accounts receivable and commercial office property management administrative assistance experience.
• Extensive MRI accounting software experience plus proficient in Excel and Word.
• Thorough knowledge of applicable accounts payable/general ledger systems/accounts receivable procedures, financial chart of accounts and corporate procedures.
• Ability to interact with tenants, employees, and vendors in a professional and friendly manner.
• Ability to work independently and with a team environment with emphasis on accuracy and timeliness.
• Must have strong work ethics.
• Must be well organized and a self-starter.
• Must be meticulous, possess a professional attitude and appearance plus exhibit determination and reliability.
• Must be able to multitask and complete projects on time.
• Ability to communicate effectively verbally and in writing.
• The ability to be a team member and demonstrate initiative plus reflects a sense of urgency in daily duties by meeting or improving upon deadlines.
BGSF is an Equal Opportunity Employer. We are committed to providing equal opportunities for employment to all qualified people, regardless of race, color, national origin, religion, sex, age, disability status, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law.
