Property Administrator

Position Summary

The Property Administrator is responsible for working directly with the Property Manager to perform clerical and administrative assignments for assigned properties and projects.

The Property Administrator is expected to provide exceptional customer service when communicating with tenants, prospective tenants, owners, and vendors while maintaining a strong focus on productivity, organization, and results.

This is a dynamic, on-site position that places you at the heart of the property’s day-to-day operations. Being on-site allows you to build strong relationships with clients and tenants, respond to needs in real time, and make a visible impact each day. Remote or hybrid options are not available.

Essential Functions

• Provide full administrative support, including phone support, typing, reports, filing, and distribution of correspondence.
• Schedule and coordinate meetings and special events as requested.
• Assist with lease administration activities, including lease setup, lease changes, and report generation.
• Prepare and coordinate bid proposals, service contracts, and approved invoices.
• Maintain organized lease and property files.
• Track and file HVAC contracts and insurance certificates and maintain a follow-up system for expiration dates.
• Assist with monthly and quarterly management reports, as well as annual budget preparation.
• Transcribe contracts, leases, proposals, addendums, side letters, exhibits, correspondence, and other documents.
• Prepare and maintain financial spreadsheets.
• Order and maintain adequate office supply inventory.
• Greet tenants, prospective tenants, vendors, and guests in a professional and welcoming manner.
• Notify meeting participants of schedules, responsibilities, and any changes to plans.
• Order tenant door plaques and directory strips and maintain property signage.
• Prepare and distribute tenant move-in packages and order tenant gifts as needed.
• Maintain parking and building access card records.
• Prepare tenant rebill invoices, including meter readings, HVAC charges, and other applicable expenses.
• Maintain accurate tenant and vendor contact lists and insurance information.
• Promote and foster positive relationships with tenants and owners.
• Perform additional duties and responsibilities as assigned by the Property Manager.

Qualifications

Education

• High school diploma or GED equivalent required.
• College coursework preferred.

Experience

• 0–2 years of clerical or administrative experience.
• Commercial real estate or property management experience is a plus.

Technical Skills

• Intermediate to advanced proficiency in Microsoft 365, including Word, Excel, and Outlook.
• Experience with Argus and accounting/property management software such as MRI or Skyline is preferred.

Personal Skills

• Ability to maintain strict confidentiality.
• Strong desire to succeed in a fast-paced and entrepreneurial environment.
• Ability to manage multiple projects, changing priorities, and a consistently heavy workload.
• Exceptional verbal and written communication skills.
• Strong customer service orientation.
• Excellent organizational and time-management skills.
• Professional, dependable, and team-oriented approach.

BG Staffing is an Equal Opportunity Employer. We are committed to providing equal opportunities for employment to all qualified people, regardless of race, color, national origin, religion, sex, age, disability status, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law. BG Staffing uses artificial intelligence (AI) and other automated decision-support tools to assist in the recruiting and hiring process. See https://www.bgsf.com/ai-notice for more details.