Commercial Accounts Payable (AP) Specialist

West Hollywood

Direct Hire

$25-$30/hr

*Must have Commercial Real Estate Experience*

Position Summary

We are seeking an experienced and detail-oriented Accounts Payable Specialist with 5+ years of AP experience, preferably within the commercial real estate, or property management industries. The ideal candidate will have a strong understanding of full-cycle accounts payable processes, vendor management, invoice processing, and the handling of confidential and personally sensitive information.

This role requires a collaborative team player who demonstrates excellent communication skills, strong organizational abilities, and a commitment to accuracy and confidentiality.

Key Responsibilities

• Process high-volume vendor invoices accurately and efficiently.
• Review, verify, and code invoices to appropriate general ledger accounts.
• Manage vendor relationships and respond to payment inquiries in a professional manner.
• Prepare and process weekly check runs, ACH payments, and wire transfers.
• Reconcile vendor statements and resolve discrepancies promptly.
• Ensure compliance with company policies, internal controls, and accounting procedures.
• Maintain organized electronic and physical AP records.
• Handle confidential employee, tenant, vendor, and financial information with discretion.
• Assist with month-end and year-end closing activities related to accounts payable.
• Support audits by providing requested documentation and account reconciliations.
• Collaborate with project managers, accounting staff, and external vendors.
• Monitor and track vendor insurance certificates, W-9 forms, and other required documentation.
• Identify opportunities to improve AP processes and increase operational efficiency.

Required Qualifications

• Minimum 5 years of Accounts Payable experience.
• Experience working within commercial buildings, commercial real estate & property management.
• Proven experience handling sensitive and confidential information while maintaining strict confidentiality standards.
• Strong knowledge of AP procedures, invoice processing, account coding, and payment processing.
• Proficiency with accounting software, particularly Excel.
• Excellent attention to detail and strong organizational skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong problem-solving and analytical abilities.
• Exceptional verbal and written communication skills.
• Experience with Yardi, Sage, or similar accounting platforms.
• Knowledge of commercial property management accounting practices.

Core Competencies

• Team-oriented mindset with a collaborative approach to work.
• Professionalism and integrity.
• Strong interpersonal and customer service skills.
• Effective communicator with the ability to interact across all organizational levels.
• Ability to maintain confidentiality and exercise sound judgment.
• Self-motivated with strong follow-through.
• Dependable, accountable, and results-driven.

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BG Staffing is an Equal Opportunity Employer. We are committed to providing equal opportunities for employment to all qualified people, regardless of race, color, national origin, religion, sex, age, disability status, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law. BG Staffing uses artificial intelligence (AI) and other automated decision-support tools to assist in the recruiting and hiring process. See https://www.bgsf.com/ai-notice for more details.