The Real Estate Coordinator/Executive Assistant will be responsible for various operational, administrative, and data-related duties . This role will support the day-to-day management of the real estate portfolio by maintaining key documents and files, assisting with data input and accuracy, and completing routine department deliverables.  Additionally, this role will provide administrative support to several members of the department’s management team including responsibilities such as arranging travel, processing expenses, and coordinating meetings.  

Essential Duties:

• Manage, organize, and store various electronic files and written documents to support the day-to-day management of the real estate portfolio.
• Assist with data-related activities such as researching data points, verifying for accuracy, resolving discrepancies, and uploading into the data warehouse.
• Manage invoices by reviewing and validating for accuracy, submitting for payment, and tracking the status of outstanding amounts.
• Gather and assemble documents
• Help coordinate the completion of deliverables to various internal and external requests for information.
• Support property-level contracting by becoming proficient with the process and acting as a back-up administrator.
• Complete assigned projects in a timely manner with minimal oversight. Assist with the coordination and oversight of other departmental projects.
• Identify and explore opportunities to add value or improve existing processes.
• Manage multiple deadlines and operate with a high level of initiative and resourcefulness.
• Support the daily operational and administrative needs of the department if and when necessary.
• Perform other essential duties as assigned.

Minimum Requirements:

• 5+ years of experience in a comparable role
• Strong organizational and time management skills. Ability to demonstrate a high level of attention to detail and accuracy.  Consistently performs high-quality work with minimal errors.
• Experience with updating and maintaining large sets of data to support day-to-day business operations
• Strong work ethic and high level of engagement.
• Proficiency with Microsoft software (Word, Excel, PowerPoint, Outlook, SharePoint).
• Effective verbal and written communication skills with command of English language.
• Professional, flexible, friendly, and positive attitude when interacting with colleagues and external individuals.
• Qualifications may warrant placement in a different job title.

Preferred Qualifications:

Familiarity with executive administration

• Knowledge of data management and governance concepts.
• Ability to successfully manage multiple deadlines and requests simultaneously.
• Ability to work in a fast-paced work environment.
• Additional technology and software skills a plus.

BGSF is an Equal Opportunity Employer. We are committed to providing equal opportunities for employment to all qualified people, regardless of race, color, national origin, religion, sex, age, disability status, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law.