Large commercial client seeking a Tenant Services Coordinator. Contract to hire paying up to $23.00 an hour in Tucker.
Overview
As a Tenant Services Coordinator, you will coordinate the day-to-day delivery of property services to the tenants while emphasizing a positive response to tenant concerns. Process invoices, tenant work requests, manage certificate of insurance process, manage AR, assist with tenant appreciation events, and ensure property is successfully managed as guided by Property Manager.
Responsibilities
• Acts as the first point of contact for tenant service calls, requests, and issues. Directs tenant service requests to the appropriate staff or contract service for resolution including engineering, maintenance, cleaning, mechanical and vendors. Is responsible for issuing and obtaining approvals for tenant work order requests.
• Is the key on-site support staff for tenant relations. Must diligently support and maintain good working relationships with tenants and vendors. Handles tenant move-ins and move outs and assists with the coordination of tenant events. Orients new tenants on building policies and procedures.
• Responsible for preparing vendor service contracts, preparing, and updating lease abstracts, and obtaining vendor bids for special work and/or services.
• Assists property management with day-to-day operation of the property in accordance with policies/procedures, management agreements, and client needs. Responsible for obtaining and filing tenant and vendor insurance certificates, maintaining tenant contact lists, emergency contact lists, issuing and updating building pass list, and maintaining other records and files pertinent to tenants and vendors.
• Assists with billing, rent collection, and other tenant charges in compliance with lease agreements. Does coding and processing of invoices, data entry into YARDI accounting system, preparing sundry billings, producing purchase orders for contract materials and services, and requesting W-9 forms from new vendors to set them up in accounting system. Coordinates with all parties for rent roll-up and reconciliation and compiling monthly report to owner.
• Assists with general administrative tasks assigned including filing, answering phones, distribution of mail, and written correspondence especially to tenants, ordering supplies, computer, and data entry work, preparing spreadsheets and reports, greeting visitors and tenants, and logging and dispatching tenant service calls.
• Other assigned duties may include backup for card key programming and data entry, coordination of fire safety meetings and drills, updating and maintaining emergency manuals, maintaining training records, and retention of forms and certificates
Qualifications
• Requires strong verbal & written communication skills, accuracy, and accountability, judgment, and confidentiality
• The Tenant Coordinator position functions at a high capacity within the context of a larger team, setting & implementing goals
• One to three years of related experience
• Excellent Customer Service Skills
BGSF is an Equal Opportunity Employer. We are committed to providing equal opportunities for employment to all qualified people, regardless of race, color, national origin, religion, sex, age, disability status, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law.
