Commercial Property Manager

Pay: $80,000 - $85,000 + bonus

Location: Atlanta, GA 30339 (75/285)

**Must have College Degree and must have Commercial Real Estate experience, NO EXCEPTIONS**

As a Property Manager, you will assist in providing day-to-day operations management of the property while emphasizing positive response to concerns of tenants and meet the investment objectives of the Owner.

Responsibilities include, but are not limited to:

ACCOUNTING

• Accounts Payables – Property Manager is responsible for ensuring all invoices for the property are coded, given to SPM for approval and paid.

• W-9’s – Obtains completed W-9 forms from all vendors.

• Manual Adjustment Forms – PM will be required to prepare manual adjustment forms for all miscellaneous Tenant Service Request (e.g., requested HVAC over time, labor to hang white boards, keys).

OPERATIONS

• Contracts – Draft contracts as requested by managers within 24-48 hours of the request for review by the manager.

• Develop and maintain ethical, professional, and courteous relations with contractors and tenants.

• Handle the administration and vendor management of all activities related to the physical operation of the property.

• Manage fiscal activities of the property including, but not limited to: on-site accounting, operations analysis, budget preparation and management, business and financial planning.

• Direct all emergency procedures including but not limited to: fire, life, safety • Comply with all company and regional policies.

• Certificate of Insurance Tracking – COI’s must be maintained and updated on a regular basis for both Tenants and Contractors.

• Negotiate contracts with key outside contractors to provide services required. Ensure that work performed by contractors is performed timely and appropriately with applicable liability/insurance coverage.

TENANT RELATIONS

• Customer Service – Provide superior customer service to all tenants, clients, contractors, and vendors at all times.

• Tenant Events – PM is responsible for assisting SPM in planning and coordination of all schedule tenant events at the property.

• Tenant Meetings – Plan agenda for meetings and have approved by SPM

• Tenant Handbook – Review, update, revise, and distribute to tenants.

• Tenant Notification – Prepare tenant memos and correspondence as directed by Managers regarding scheduled maintenance, building holidays, etc.

• Tenant Move-In’s/Move-Out’s – coordinate all arrangements, notifications and acquire proper authorizations and collect certificate of insurance as necessary.

• Contact Lists – Maintain daily and update no less than monthly tenant, employee and contractor’s contacts lists to include emergency contact numbers.

EDUCATION AND EXPERIENCE

• Bachelor’s degree in business administration or related field from an accredited institution.

• Three to five years professional work experience, with supervisory experience strongly preferred.

• P&L responsibility and budgetary experience.

• Interact with employees, visitors and contractors with poise and diplomacy.

• Maintain a calm demeanor in emergencies.

• Compose business letters, expositions, summaries, and reports, using proper format, punctuation, grammar, diction, and style.

• Speak before an audience with confidence, using appropriate communication skills/style.

• Demonstrate strong initiative and customer service orientation.

• Establish and maintain a cooperative working atmosphere among staff.

• Exchange ideas, information, and opinions with others to formulate policies and programs and/or arrive jointly at decisions, conclusions, or solutions.

• Perform numerical and financial calculations.

• Analyze and interpret various types of data in order to draw conclusions and solve problems.

• Demonstrate proficiency in Microsoft Office software.

• Experience using property management accounting platform, such as Yardi or MRI

• Perform physical inspections of the property which may include climbing up and down stairs or accessing restrictive openings.

• Ability to lift up to 25lbs.

• Though occurrences are rare, be accessible 24 hours a day in case of an emergency and perform on-site operations management during natural disasters.

• Transfer properties and work overtime as business needs deem appropriate.

KNOWLEDGE, SKILLS, AND ABILITIES

• Planning and Organizing – Establish course of action to accomplish goals and evaluates results, develops schedules and task/people assignments, can orchestrate multiple activities at once to accomplish goals, meet deadlines and use resources effectively and efficiently.

• Customer Focus – Dedicated to meeting the expectations and requirements of the external and internal customer, acts with customer in mind, establishes and maintains effective relationships with customers, and gains their trust and respect.

• Dealing with Ambiguity – Can effectively cope with change, can shift gears comfortably, can decide and act without having the total picture, can comfortably handle risk and uncertainty.

• Interpersonal Savvy – Relates well to professionals both inside and outside the organization uses diplomacy and tact.

• Learning on the Fly – Learn quickly when facing new problems, open to change, quickly grasps the essence and underlying structure of anything, enjoy the challenge of unfamiliar tasks.

• Self-Starter – Able to start and complete projects independently.

• Time Management – Use time effectively and efficiently, can attend to a broader range of activities, gets more done in less time than others.

• Written/Oral communications – Ability to speak and write clearly and concisely, get messages across that have the desired effect.

• Attention to Detail – Thorough in accomplishing a task with concern for all the areas involved, no matter how small, will not overlook what needs to be done and can be depended upon to do each task accurately and completely.

• Microsoft Office proficiency